PROCEDURES FOR CONFERENCE ROOM RESERVATIONS
Before you submit a reservation request, please check the conference room calendar to be sure the date you need is available. (The calendars are updated as often as possible.) Also verify all your attendees are available on the date prior to submitting your reservation request. Continually modifying a reservation will result in an administrative fee bring charged.
If you require assistance with room set-up you will be charged a $50 set-up fee; if you require assistance with room clean up you will be charged a $50 clean-up fee. After you have submitted your completed request form you can confirm your reservation by checking the web calendar. Please allow at least 24 hours for the calendar to be updated. If after 24 hours your reservation has not been updated on the web calendar and you have not received a confirmation email, please contact us at 730-4280 or firstname.lastname@example.org. Do NOT assume you have a reservation until you receive a confirmation email.
If you need to modify or cancel a room request you have already submitted, you MUST submit a new request form indicating what your change is.
RESERVATIONS MUST BE MADE AT LEAST TWO BUSINESS DAYS PRIOR TO THE EVENT DATE. Any reservations made less than two business days in advance will not be accepted.
Because of the high demand of the conference rooms, if your function is cancelled, you must notify us at 730-4280 or email@example.com no less than 48 hours prior to your reserved date or you will be charged a $75 cancellation fee.
COVID-19 - SOCIAL DISTANCING: Please refer to the posted CDC information in the board room regarding social distancing guidelines.
All reservations for the Boardrooms must be for company meetings. No yoga, exercise meetings, etc. Meetings must be related to the company who is a tenant within the complex.
When scheduling your meeting please allow extra time for setting up and taking down your meeting. (Example: if your meeting is from 10:00 a.m. to 11:30 a.m. but you need 30 minutes to set up and 30 minutes to gather up your belongings after the meeting, you NEED to book from 9:30 a.m. to Noon.)
There is a required 45 minute time period between each room booking time.
All reservations may only be made 3 months into the future – no exceptions
There is a fee for Non-Tenants - Please ask for pricing.
There are additional charges for teleconferencing equipment.